We know it’s been frustrating at times to figure out how to reserve a room or get your event fully supported—and our old system didn’t always match the energy and mission you bring to Foothills. We hear you, and we’re working to change that.
To do that we are revamping our process for requesting rooms and promotion for groups within Foothills. Our aims are to reduce confusion, streamline communication, and ensure your events get the resources and attention they deserve.
Two Key Forms for Group Leaders
1. Group Meeting Space Request Form
- Purpose: For your regularly scheduled group meetings that do not require wider promotion.
- Link: Group Meeting Space Request Form
- Example: A recurring committee or ministry team meeting where you simply need a room and a time slot. Or, a group gathering that is only for your group.
2. Church-Wide Events (Facility Use & Promotion Form)
- Purpose: For any gathering that invites broader participation than your existing group members or needs extra publicity because you are recruiting new members
- Link: Facility Use & Promotion Form
- Example: An invitation to join a new round of small groups, an event put on by your group that seeks to invite people who are not in your group.
Tip: To ensure plenty of time for effective promotion, please submit your requests at least two weeks before you want publicity to begin.
Group Leader Hub
Next Steps
- Bookmark the Links: Keep these forms handy for quick reference.
- Start Using Them: From now on, please use these forms for all building use requests or event planning.
- Spread the Word: If you know other group leaders who need guidance, point them to these forms or this email.
P.S. Rental Requests
For any outside organization or new community group looking to use our facilities (whether paid or free), please direct them to the Rental Request Intake Form.
Rev. Sean is Foothills Acting Senior Minister while Rev. Gretchen is on Sabbatical.
Responsible for Worship, Justice Ministries, Faith Formation Strategies and sits on Foothills Executive Leadership Team with Director of Finances and Operations Katie Watkins.
Sean was born on Treaty 7 land in Calgary, Alberta, Canada, and comes to Foothills after four years in New England where he completed seminary at Harvard Divinity School where he studied alongside future imams, rabbis, justice activists, and other Unitarian Universalists. Sean is a self-proclaimed nerd — particularly about history, current politics, science, and Star Wars. Outside of ministry you will find Sean hiking or cooking up a storm with his partner Charles, watching his son’s basketball games, all under the watchful eye of their dog Dollie.